Executive Assistant

Job title/position:  Executive Assistant

Number of positions: 1

Function and Business Unit:  Infrastructure – Business Support

Description of the role and purpose of the job:

Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives

Key responsibilities:

Understand and enable Firm Strategy

·       Understand strategy at Firm, Function and Service line level

·       Understand how role aligns with strategy and how execution of role enables strategy

·       Understand the broader firm structure and service offering

Operational and Business Support

·       Manage Business Unit leadership diaries and correspondence

·       Manage Leadership travel arrangements in accordance with KPMG Policy

·       Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences

·       Completing and submitting partner timesheets / expenses (Oracle)

·       Providing general support to Business Leadership

·       Assist with BU Administration

·       Understand and contribute towards the financial management goals of the business

Quality and Risk Management & Compliance

·       Comply with KPMG Risk Management and other Policies and Procedures

·       Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

·       Understand internal and external stakeholders

·       Deliver role requirements with a client centric approach

Communication

·       Demonstrate high quality and timeous verbal and written communication

Internal and public trust

·       Building internal and external trust

Personal Development

·       Keep abreast with recent developments and best practice in respective field

Skills and attributes required for the role:

Skills:

●    Matric

●    Secretarial diploma or similar qualification would be an advantage

●    Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle

●    Communication and writing skills

●    Analytical skills

●    Fast and accurate typing

Personal attributes:

●    Extremely high level of confidentially and integrity

●    Excellent client focus

●    Able to use own initiative   

●    Good time management ability

●    Ability to function well in high pressure environment and high sense of urgency 

●    Exceptional telephone manners

●    Ability to multitask, proactive and efficient     

●    Ability to work in a team

●    Ability to meet deadlines   

●    Strong communication, writing and interpersonal skills

●    Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

●    Matric

●    Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle

●    Communication and writing skills