Administrative Specialist

This Administrative Specialist handles various tasks, including assisting with scheduling, handling correspondence, organizing meetings, and maintaining records as needed, ensuring smooth operations and effective communication within the Division. This includes assisting with special projects, reports, and presentations, as well as collecting and preparing information for the Division leadership team. As a customer-focused professional, you will have the opportunity to support the 4th-largest county in the nation!

We value your time. The time with your family. The time you spend on the road. And the time you spend making a difference. At the Maricopa County Department of Transportation (MCDOT), we provide connections that improve people's lives. By combining innovative technologies with the vast talent of our employees, we plan for future needs and operate a transportation system with the community in mind. Are you interested in contributing to the community in which you work, live, and play? Then, join our team and help us build connections.

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

• Two years of experience performing office, administrative, and clerical duties
• High school diploma or GED

• Post-secondary education may substitute for the experience requirement on a year-for-year basis

• Associate's degree or higher in Public Administration, Business, or a closely related field
• Three or more years of advanced clerical or administrative experience, which includes providing administrative support in a transportation maintenance facility
• Clerical experience working in a government agency
• Experience scheduling/coordinating interviews
• Experience assisting transportation maintenance supervisor and/or managers
• Experience in obtaining permits from other municipalities

• Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; route calls to appropriate individuals, take and deliver messages
• Provide in-person and telephonic administrative support to various maintenance crews and support services teams by utilizing the Microsoft Office suite, Adobe programs, and databases, including but not limited to Cartegraph, SharePoint, and Maricopa County internal systems
• Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department
• Schedule interviews, provide administrative support for the hiring process, and assist hiring managers and human resources staff with the interview process
• Order and maintain inventory of supplies, and process invoices
• Ensure all administrative actions comply with County policies, procedures, and guidelines
• Recommend and implement changes for improvements to processes and procedures to ensure efficiency and effectiveness, including flow charts and policy development
• Perform other duties as assigned or required

• This position requires the employee to be in the office/field or customer-facing for all hours worked
• Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly, or requires walking or standing to a significant degree
• Work is performed in an office environment, requires in-person presence, and is not substantially exposed to adverse environmental conditions
• Will require travel to and from job-related locations during a scheduled workday, subject to County policies regarding the use of County or private vehicles used on County business

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.