Executive Assistant to Vice President

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and secure technological solutions to enable strategic objectives. We’re looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions and enable our company to thrive! By joining in our shared mission, we will support you in expanding your personal network and developing skills whether you are new to the field, or an industry thought leader. At Northrop Grumman, you will have the resources, support, and team to do some of the best work of your career.

Northrop Grumman’s Corporate Sector's Chief Information & Digital Office (CIDO) is seeking an Executive Admin Assistance 4 to support its Enterprise Applications organization. The selected candidate will act as the Executive Assistant to a Vice President.

• →Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
• →Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• →Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff.
• →Attend staff meetings, publish agendas and follow-up on action items.
• →Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• →Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• →Manage and/or support special projects as assigned
• →Provide back-up support for other administrative staff as needed.
• →Greet employees and visitors in a courteous and friendly manner.
• →Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times.
• →Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items.
• →Provide inventory oversight and ordering/purchasing support for office supplies.

• High School diploma or equivalent and 8 years additional education and/or related experience.
• Candidates must have the ability to obtain a U.S. Government Secret level security clearance as a condition of continued employment.
• Demonstrated experience providing administrative support to executives in a complex, fast-paced environment.
• Proficiency with Microsoft Office 365 (Outlook, Teams, Word, PowerPoint, Excel) and collaboration tools (e.g., SharePoint, OneDrive).
• Strong organizational, time-management, and multi-tasking skills with the ability to prioritize and follow through with minimal supervision.
• Excellent written and verbal communication skills, with attention to detail and accuracy.
• Proven ability to handle confidential information with discretion and maintain a high level of professionalism.
• Demonstrated ability to build effective working relationships across multiple teams and functions.

• Experience supporting IT, engineering, digital, or technology-focused organizations.
• Familiarity with agile or value stream–based ways of working, including PI/quarterly planning and iterative delivery rhythms.
• Experience coordinating leadership reviews, program reviews, or complex cross-functional meetings.
• Experience with enterprise collaboration platforms and tools used for workflow, document management, and reporting.
• Demonstrated initiative in identifying and implementing process or administrative improvements.

We offer flexible work arrangements, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. At Northrop Grumman, we are on the cutting edge of innovation. Our diverse portfolio of programs means there are endless paths to cultivating your career. We also offer exceptional benefits/healthcare, a 9/80 work schedule option, and a great 401k matching program. Come join us!