Executive Assistant

Honduras·La Ceibamid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Position SummaryWe are looking for an organized Executive Assistant to support our leadership team and keep the office runninFg smoothly.

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Executive AssistantAdministration & Office Support

Position Summary

We are looking for an organized Executive Assistant to support our leadership team and keep the office runninFg smoothly. This role combines high-level administrative support with hands-on bookkeeping, dashboard and reporting work, and day-to-day office management. The right person will be comfortable moving between a leader's calendar and a general ledger, and will take pride in giving leadership accurate, timely information.

Key Responsibilities

Draft and manage correspondence, and handle sensitive or confidential information with discretion.
Vendor relations and oversight for key vendors like Microsoft, etc.
Work with others to oversee the processing of accounts payable and receivable, including invoice entry, approvals, and payment follow-up.
Review expense reports, and maintain accurate categorization in the accounting system.
Participate in month-end close items by preparing reconciliations and supporting documentation, and coordinate with the CFO.
Build, maintain, and update dashboards and KPI reports (in Excel, Google Sheets, Power BI, or similar) for leadership review on a weekly and monthly basis. (Developers can help with creating) need skills to help guide the accuracy of the data and relevance of the reports.
Track budget versus actual spending and flag variances to leadership.
Manage office operations, including vendor relationships, supplies, equipment, facilities requests, and service contracts. (Note that we are all remote with no physical office. Key is to help oversee Microsoft SharePoint sites and processes to keep them clean.
Coordinate onboarding logistics for new hires and maintain organized filing systems for records and documents.
Serve as the first point of contact for visitors, calls, and internal requests, and help maintain office policies and procedures.

Required Qualifications

2+ years of experience as an executive assistant, office manager, or administrative professional.
Working knowledge of bookkeeping principles, including double-entry accounting, reconciliations, and accounts payable and receivable.
Hands-on experience with accounting software such QuickBooks online, etc.
Advanced Excel skills, including pivot tables, lookup functions, and data validation.
Experience creating and maintaining dashboards or recurring performance reports.
Excellent written and verbal communication skills and strong attention to detail.
Proven ability to manage competing priorities, meet deadlines, and work independently.

Preferred Qualifications

Associate's or Bachelor's degree in accounting, finance, business administration, or a related field.
QuickBooks certification or similar bookkeeping credential.
Experience with Power BI, Tableau, or another business intelligence tool.
Experience supporting a small or mid-sized business or working in a professional services environment.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.