Administrative Assistant - 21353

Role: Administrative Assistant
Priority Location: Latin America, South Africa
Working Hours: Monday-Friday, 40hrs/week, 8AM-5PM US Eastern Time
Type of job: Fully Remote
The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the Role:

This position directly relieves back-end operational overhead for the Senior Labor Deployment Manager while reinforcing critical operational workflows. We are seeking an adaptable, structured professional capable of navigating dynamic environments and balancing competing demands with precision.

Key Responsibilities:

• Coordinating and dispatching interview invitations

• Maintaining applicant tracking databases and centralized hiring inboxes

• Administering schedules and updating deployment software

• Facilitating clear, professional communications across field teams

• Handling real-time schedule modifications and fluid operational changes

• Supporting travel coordination and logistics arrangements

• Providing dependable coverage during assigned on-call shifts

Required Skills & Experience:

• 3+ years of experience in administrative or operational support roles

• Strong organizational and multi-tasking skills in a fast-paced environment

• Excellent written and verbal communication abilities

• Proficiency with scheduling, spreadsheet management, and job inbox administration

• Ability to handle travel bookings and last-minute schedule updates seamlessly

Ideal Candidate Snapshot

• Calm, organized, and dependable, able to manage many moving parts at once

• Excellent communicator with clear, concise writing and confident verbal skills

• Quick to learn new systems and disciplined in maintaining accurate records

• Discreet, professional, and trustworthy when handling sensitive information

• Energized by a fast-paced, hands-on support role that keeps the business and its leaders moving forward

Tools & Systems Used

• Google Workspace: Drive, Docs, Sheets, Calendar, Gmail

• Slack: internal communication

• PipeDrive: CRM

• Adobe / Canva: formatting documents and light design

• Openphone: communications