Office Manager

Yubico is a global leader in identity security and creator of the YubiKey, the original hardware-backed passkey. We are publicly traded on Nasdaq Stockholm; our global footprint includes headquarters in Stockholm, Sweden, Silicon Valley, California; and Singapore.

We are looking for a proactive, service-oriented Office Manager to keep our Seattle office running smoothly and make everyday work easier for employees and leaders. You will own day-to-day workplace operations, serve as the administrator and first point of contact for our corporate travel platform, and provide occasional administrative support to executives. This is a hands-on role for someone who enjoys creating an organized, welcoming workplace, solving problems and improving how things work.

• Own the day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests and a welcoming employee experience.
• Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security/access administration and office-related purchasing.
• Support onsite onboarding/offboarding logistics, office changes and small workplace improvements in partnership with People, IT, and other teams.
• Track office spending and invoices; maintain clear vendor contacts, procedures and service follow-up.
• Responsible for onsite physical access and security systems. Alarms and emergency notifications

• Administer our corporate travel platform, traveler profiles, approved configurations, unused credit management, and up-to-date user guidance.
• Be the first point of contact globally for employee travel questions; troubleshoot routine issues and escalate to the travel provider as needed.
• Support travel bookings, itineraries and changes when needed, within the company’s travel policy and defined support hours.
• Partner with Finance, People and travel vendors on policy communication, basic reporting, costs and process improvements.
• Support travel for company guests, board members, candidates.

• Help designated executives with occasional scheduling, meeting logistics, travel coordination and expense administration.
• Administrative support as needed.

• Keep small workplace and administrative projects organized, tracking actions, owners and deadlines.
• Coordinate Seattle team gatherings, onsite meetings, visitors and occasional employee events, including vendors and logistics.

• 5+ years in office management, workplace operations, administrative coordination or a comparable role.
• Strong organizational skills, independent follow-through and the ability to juggle changing priorities with a service mindset.
• Comfort with workplace systems (Google Workspace preferred, but good experience with Microsoft 365 is acceptable as well), travel/expense tools, experience administering a corporate travel platform is a plus. Curious about applying AI to scale and accelerate tasks.
• Confident communication with employees, vendors and executives; strong discretion and good judgment.
• A practical, hands-on approach and comfort working onsite in Seattle.

• The Seattle office is dependable, welcoming and well run.
• Employees receive timely support and can navigate the travel platform easily.
• Executive support is responsive and appropriately scoped; meetings and events run smoothly.
• Vendors, budgets and operational requests are managed with clear ownership and follow-through.

Personal data submitted through this form is used for managing Yubico’s recruitment activities, which include facilitating any application you make, setting up and conducting interviews and tests for applicants, evaluating and assessing results and selecting candidates, and as otherwise needed in our recruitment and onboarding processes. The use of your personal data may also be necessary prior to entering into a contract with you (that is prior to offering you a job with Yubico). Your personal data will only be used for the purposes for which it was collected and in accordance with the Yubico Privacy Notice. We only keep your personal data for as long as necessary and in compliance with Yubico’s record retention policies. If you have asked us to, we will keep you informed of other opportunities at Yubico. We do this in various ways, including email and by phone. If at any time you do not want us to contact you or use your information as described herein please contact us at jobs@yubico.com to let us know and we will delete all such information. Providing your personal data is voluntary, but necessary to join our talent community, and if you do not agree to provide your data, we will not be able to consider you as part of our talent community.

As part of providing the requested service, we will transfer your data to be processed by Greenhouse Software Inc., a service provider contracted by Yubico AB and/or its subsidiaries that meets legally mandated privacy requirements. The Yubico Privacy Notice offers more information about Yubico privacy practices, including the lawful basis for processing of personal data, how to lodge a complaint with the supervisory authority, and how to contact Yubico to exercise your data subject rights. In this notice, when we refer to "Yubico", "us", "we" or "our", we mean the Yubico group company or companies that you apply to, or correspond with, and which are responsible for any personal data collected about you.