Executive Assistant – Operations & Bookkeeping | Dubai 64736752009

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Role:  Executive Assistant – Operations & Bookkeeping | Dubai 64736752009

Priority Location: Dubai

Working Hours: 40 hours per week (Mon - Fri) UAE hours

Salary Range: $2,000 - $2,500 USD ($) per month

(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote

 

About the Company:

PineX Capital is a rapidly growing proprietary trading firm serving a global community of traders. The company provides traders with access to structured trading programs, funded accounts, advanced trading platforms, analytics, and a streamlined payout experience.

 

We are looking for a highly organized, proactive, and commercially minded Personal Assistant based in Dubai to provide direct support to leadership across personal administration, business operations, finance, and day-to-day coordination.

 

About the Role:

This is a hands-on role for someone who can operate with a high level of discretion and attention to detail while supporting a busy executive in a fast-moving financial technology environment.

 

The ideal candidate will have previous experience in banking, bookkeeping, finance, SaaS, or technology, combined with strong administrative and organizational skills.

 

You will be trusted to manage day-to-day priorities, coordinate information and tasks, assist with financial administration, and ensure that important details are handled accurately and on time.

 

Key Responsibilities:

Executive & Personal Support

• Manage calendars, appointments, meetings, and scheduling
• Coordinate travel arrangements, bookings, and itineraries
• Manage day-to-day correspondence and follow-ups
• Prepare documents, reports, presentations, and other materials
• Maintain organized records and ensure important tasks are tracked through to completion
• Handle confidential and sensitive information with a high degree of discretion
• Act as a reliable point of coordination between the executive and internal/external stakeholders

 

Finance & Bookkeeping Support

• Assist with day-to-day bookkeeping and financial administration
• Track invoices, expenses, payments, and receipts
• Maintain accurate financial records and documentation
• Assist with reconciliations and basic financial reporting
• Coordinate with accountants, banks, and other financial service providers when needed
• Help monitor business expenses and ensure financial information is organized and up to date

 

Business & Operations Support

• Assist with administrative tasks across the business
• Research vendors, services, and business opportunities
• Coordinate with internal teams and external partners
• Follow up on outstanding tasks and action items
• Help improve administrative processes and organization
• Support ad hoc projects and initiatives as they arise
• Proactively identify issues and take ownership of getting them resolved

 

Qualifications & Skills

Required

• 3–4+ years of experience in a Personal Assistant, Executive Assistant, Operations, Finance, Banking, or similar role
• Previous experience working with banking, bookkeeping, and/or financial administration
• Experience working in a SaaS, technology, fintech, financial services, or similarly fast-paced business
• Strong organizational and time-management skills
• Excellent written and verbal English
• High attention to detail and numerical accuracy
• Strong proficiency with Google Workspace and/or Microsoft Office
• Comfortable working with spreadsheets and financial information
• Able to manage multiple priorities without losing attention to detail
• Highly trustworthy and comfortable handling confidential information
• Proactive, resourceful, and capable of working independently

 

Preferred:

• Previous experience supporting a founder, executive, or business owner
• Experience in banking, fintech, trading, SaaS, or financial services
• Familiarity with accounting/bookkeeping software
• Strong Excel or Google Sheets skills
• Experience coordinating with accountants, banks, or financial professionals
• Based in Dubai with strong familiarity with the local business environment