Office Manager/Executive Assistant

Office Manager / Executive Assistant

Denver, Colorado | Employee-Owned | Exempt

There has never been a more exciting time to join the cooling infrastructure industry, especially an employee-owned OEM with profit-based incentive opportunities. In this high-visibility role, you will create a welcoming, well-organized workplace while providing trusted support to executive leaders and partnering across HR, IT, Marketing, and Sales. Your contributions will directly influence company culture and support employee engagement, operational excellence, and the continued growth of the organization.

The Office Manager / Executive Assistant supports the executive team, including Vice Presidents and above, while coordinating office operations and helping maintain an atmosphere consistent with the Company's mission, vision, and brand.

• Provide executive administrative support, including travel arrangements, expense reports, scheduling needs, and office setup.
• Coordinate office logistics and serve as the primary contact for internet providers, subscriptions, vendors, and other workplace services.
• Lead and support the Administrative Group, setting clear priorities and maintaining responsive service across the office.
• Welcome clients, partners, and other visitors, coordinating meeting spaces and addressing special needs during their visit.
• Partner with CIC Group HR to support onboarding and create a positive first-day experience for new employees.
• Coordinate with CIC Group IT on office technology needs, equipment setup, and day-to-day support.
• Collaborate with marketing coordinators across CIC Group companies to maintain cohesive branding and marketing materials.
• Use sound judgment, creativity, and initiative to strengthen the office environment and resolve routine operational needs.
• Travel approximately 5-10% domestically and internationally by car or plane.

We want the person selected for this role to be successful. The following qualifications are important for success:

• Bachelor's degree or equivalent relevant work experience.
• Three (3) or more years of administrative, office management, executive support, or related experience.
• Working knowledge of Microsoft Office tools; familiarity with marketing software and outsourced marketing production is preferred.
• Strong organization, follow-through, discretion, and the ability to manage competing priorities in a fast-paced environment.
• Professional presence and an understanding of communication practices that create a positive experience for employees, leaders, clients, and visitors.
• An artistic eye for public communication, branding, and presentation quality.
• Ability to read, write, problem-solve, make quick decisions, interpret information, and communicate effectively in writing and verbally.

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