Executive Assistant - 66966179846

We are a fast-growing, globally distributed e-commerce and product development company that designs, manufactures, and fulfills custom physical merchandise, tabletop games, and collectibles for leading creators and brands worldwide. Operating across multiple continents, our team blends creative strategy, global supply chain execution, and direct-to-consumer operations in an entrepreneurial, high-autonomy environment. We value clear communication, extreme ownership, and continuous innovation through technology and automation.

We are seeking an exceptionally proactive, high-leverage Executive Assistant with Chief of Staff instincts to partner directly with our Founder/Operator. In this role, you will take full ownership of administrative operations, calendar prioritization, travel logistics, and internal follow-through, freeing up executive bandwidth to focus on strategic growth. This is not a passive, "point-and-shoot" administrative job—we need an autonomous operator who proactively fills in contextual gaps, anticipates upcoming friction, and leverages modern AI tools to streamline recurring workflows.

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• Minimum 3+ years of experience as an Executive Assistant supporting a fast-moving founder, C-suite executive, or senior operator (Required).

• Exceptional proactive judgment—proven ability to take 70% of an instruction and independently resolve the remaining 30% using business context (Required).

• Demonstrated experience with modern productivity suites, including Google Workspace, Asana, and Discord/Slack (Required).

• Working familiarity with AI tools and workflow automations to improve administrative speed and accuracy (Required).

• Flawless, front-loaded written and verbal English communication skills, with an emphasis on clarity and brevity (Required).

• Strong emotional composure, organizational rigor, and the ability to thrive in a direct-feedback, high-velocity environment (Required).

• Reliable high-speed internet connection and full availability to overlap with US Pacific Time working hours (Required).

• Prior experience or background in operations, Chief of Staff support, or direct-to-consumer/e-commerce environments (Preferred).

• Advanced proficiency in setting up automated workflows, SOP documentation, and data tracking sheets (Preferred).