M&S Secretary

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We are advancing the world’s energy system to be more sustainable, flexible, and secure, and we collaborate with customers and partners to enable a sustainable energy future – for today’s generations and those to come.

Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries, serving customers in utility, industry, transportation, data centers and infrastructure sectors. With innovative technologies and services including the integration of more than 150 gigawatts of HVDC links into the power system, we help make the energy value chain more efficient, making electricity more accessible to all.
How you will make an impact
1. You will manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for M&S team members.
2. You will prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
3. You will organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and distributing materials.
4. You will handle incoming and outgoing communications, including phone calls, emails, and postal mail, and direct inquiries to the appropriate personnel.
5. You will maintain and organize departmental files, records, and databases, ensuring confidentiality and easy retrieval.
6. You will assist with budget tracking, expense reporting, and procurement processes for the M&S department.
7. You will coordinate logistics for M&S events, conferences, and client meetings.
8. You will support the M&S team with various projects and initiatives as needed, including research and data compilation.
9. You will act as a liaison between the M&S department and other internal departments, as well as external clients and partners.
10. You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
11. Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your Background
1. Proven experience as an administrative assistant, executive secretary, or similar role, preferably within a marketing or sales environment.
2. Excellent written and verbal communication skills in English.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong computer literacy.
4. Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
5. High level of accuracy and attention to detail.
6. Ability to handle confidential information with discretion.
7. Proactive, self-motivated, and able to work independently as well as part of a team.
8. Strong interpersonal skills and a professional demeanor.

9. High business fluency in both Japanese and English is a must.

Working Conditions and benefits:

Working hours: 900-1730 (1hr break). Flex time is applicable.

Hybrid working style applicable.

Benefits:

1. Employment insurance, industrial injury insurance, health insurance, pension insurance

2. Paid leave

3. Bereavement leave

4. Wedding leave

5.Maternity leave

6.Spousal maternity leave

7.Parental leave

8.Nursing care leave

Are you ready for an exciting new challenge? Does the above description sound like you? Welcome to appl Our selection process is continuous, and the position may be closed before the advertisement expires. So, if you are interested – don’t delay, apply today!  All other questions can be directed to Talent Acquisition Partner: Ken-Isarin Furutani, LinkedIn - https://www.linkedin.com/in/isarin-furutani-2036b8b5/