ADMINISTRATIVE SPECIALIST III

Introduction

This is a�Full-Time\r\nContractual�position (1984 Hours).\r\n�\r\nIt is important that all experience be fully documented.\r\nFailure to�LIST ALL EXPERIENCE AND ANSWER ALL SUPPLEMENTAL QUESTIONS\r\nSPECIFICALLY AND ACCURATELY�may cause the candidate to be\r\nrejected.\r\n\r\n\r\n\r\n➢�The application is\r\npart of the examination process. Your answers will determine your eligibility\r\nto participate in the next phase of the selection process.\r\n➢�Clearly describe\r\nyour qualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\n➢�Do not leave any\r\nanswer spaces blank; if a question does not apply, write 'N/A'.\r\n➢�Although you may\r\nattach a resume to further describe your qualification, it does not substitute\r\nfor completing the application form. An incomplete application form may result\r\nin disqualification. Do NOT write 'see resume' in your work history\r\nor responses to supplemental questions.\r\n➢�Failure to comply\r\nwith these instructions may result in disqualification.\r\n➢�Read the Job\r\nAnnouncement carefully for specific filing instructions, supplemental\r\nquestions, and final filing dates.\r\n

GRADE

STD0012

LOCATION OF POSITION

Office of the State Fire\r\nMarshal Headquarters\r\n1201 Reisterstown Road\r\nPikesville, Maryland 21208\r\n

Main Purpose of Job

The main purpose of the job is to conduct record retention/destruction operations for the Office of the State Fire Marshal (OSFM). The position ensures the OSFM remains compliant with Maryland State Statute related to the retention and management of public records. This position will also establish a dedicated and centralized intake, analysis, and processing unit for all public information act requests within the OSFM. The position also promotes transparency and excellent customer service.

POSITION DUTIES

Records Retention:\r\n� �- Reviews and\r\ndevelops record retention schedules\r\n� �- Conducts records\r\nretention, destruction and management training\r\n� �- Maintains Agency\r\nForms Control per policy\r\n�\r\nPublic Information Act\r\nProcessing:\r\n� �- Assists with the\r\nadministration of the centralized intake unit for the processing of\r\nPIA�requests\r\n� �- Assists in the\r\nplanning and implementation of revised practices\r\n� �- Provides\r\nassistance and direction to higher-level administrators related to the\r\npreparation of their\r\n� � �responses\r\nto PIA requests and understanding the overall responsibilities of a custodian\r\nof record.\r\n� �- Conducts video\r\nand audio editing for records released pursuant to PIA requests.\r\n�\r\nOther duties as assigned by\r\nCommand/Supervisory personnel.\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.�\r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r\n\r\n\r\n1. Professional experience\r\ncomposing business letters.\r\n\r\n\r\n2. Professional Experience\r\nresponding/processing public record requests for local, state or�\r\n� � federal agencies.\r\n\r\n\r\n\r\n3. Professional experience with\r\nrecord retention and/or destruction/management at the local,\r\n\r\nstate or federal levels of government.\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. \r\n

SPECIAL REQUIREMENTS

In accordance with Section 2-204(b)(6) of the Public\r\nSafety Article, Candidates for position in this classification will be subject\r\nto an initial drug screening and a complete criminal background investigation\r\nbefore permanent appointment can be made. A criminal conviction may be grounds\r\nfor rejection of the candidate.\r\n

SELECTION PROCESS

Only candidates who meet the minimum qualifications will\r\nbe considered for this classification. Therefore, it is essential that you\r\nprovide complete and accurate information on your application. Successful\r\ncandidates will be placed on the Eligible List categorized as BEST QUALIFIED,\r\nBETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at\r\nleast one year from the date of examination. The list will be used by the\r\nhiring manager to select employees. The list will be valid for one year.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your\r\neducation, training and experience related to the requirements of the position.\r\nYou may be required to complete a qualifications supplement, or the rating may\r\nbe based on your application. Report all experience and education that is\r\nrelated to this position.\r\n

BENEFITS

Contractual employees�who work for an\r\nagency covered under the State Employees and Retiree Health and Welfare\r\nBenefits Program (the Program), have a current employment contract and work 30\r\nor more hours a week (or on average 130 hours per month) may be eligible for\r\nsubsidized health benefits coverage for themselves and their dependents. As a\r\ncontractual employee, you will be responsible for paying 25% of the premiums\r\nfor your medical and prescription coverage, including any eligible dependents\r\nyou have enrolled. The State of Maryland will subsidize the remaining 75% of\r\nthe cost for these benefits. You can also elect to enroll in dental coverage,\r\naccidental death and dismemberment insurance, and life insurance, but will be\r\nresponsible to pay the full premium for these benefits.\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are\r\nlimited to uploading one file. As a result, it is strongly urged that those\r\napplying upload ALL required and additional documents (undergraduate and\r\ngraduate transcripts, resumes, etc.) as one file. If you are unable to apply\r\nonline, you may submit an application via mail. The Maryland State Application\r\nForm can be found online.\r\n*If you have any questions\r\nabout this recruitment, please contact the Maryland State Police at\r\n410-653-4329.\r\n*TTY Users: Call Maryland Relay\r\n*We thank our Veterans for\r\ntheir service to our country and encourage them to apply\r\n*As an�equal opportunity\r\nemployer, Maryland is committed to recruiting, retaining, and promoting\r\nemployees who are reflective of the State's diversity\r\n*Bilingual applicants and\r\npeople with disabilities are encouraged to apply\r\n�\r\nCompleted applications,\r\nrequired documentation and any required addendums may be mailed to:\r\nMaryland State Police\r\nHuman Resources Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\nATTN: Amirah VonHendricks\r\namirah.vonhendricks@maryland.gov\r\nIt is the policy of the\r\nMaryland State Police to comply with all applicable federal and state laws\r\nprohibiting employment discrimination and to provide equal employment\r\nopportunity to all employees and applicants for employment without regard to\r\nage, ancestry, color, gender, identity and expression, genetic information,\r\nmarital status, mental or physical disability, national origin, race, religious\r\naffiliation, belief or opinion, sex, sexual orientation or any other protected\r\nstatus.\r\n