Executive Assistant

India·MumbaiFull-timemid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

This role is for one of Weekday’s clientsSalary range: Rs 250000 - Rs 300000 (ie INR 2.5 - 3 LPA) Min Experience: 3+ yearsLocation: Mumbai, Maharashtra,

Technical Tools

Executive AssistantAdministration & Office Support

Responsibilities

~1 min read

Efficiently manage the Founder's calendar, coordinate appointments, and prioritise meetings based on business requirements.
Anticipate scheduling conflicts and proactively resolve them to ensure effective time management.
Ensure the Founder is well-prepared for meetings by organising relevant documents, background information, and briefing materials.
Coordinate internal and external meetings while maintaining an organised and updated schedule.

Act as the primary point of contact between the Founder and internal and external stakeholders.
Draft, edit, and proofread emails, memos, presentations, and other business documents on behalf of the Founder.
Manage incoming communications, including phone calls and emails, with professionalism and discretion.
Facilitate clear and timely communication between the Founder and relevant stakeholders.

Plan and coordinate detailed travel itineraries, including flights, accommodation, and ground transportation.
Ensure travel arrangements align with the Founder's preferences, schedule, and business priorities.
Prepare meeting agendas, briefs, and supporting documents.
Attend meetings when required, record key discussions and decisions, and track follow-up actions to ensure timely completion.

Manage expense reports, reimbursements, invoices, and other financial and administrative documentation.
Handle personal tasks, appointments, and errands for the Founder as required.
Coordinate with team members to support special projects, business initiatives, and operational activities.
Conduct research, gather relevant information, and prepare summaries or reports as requested by the Founder.

Maintain strict confidentiality when handling sensitive business and personal information.
Manage confidential documents, communications, and records with professionalism and discretion.
Exercise sound judgement when dealing with sensitive matters and high-priority requests.

Excellent organisational, planning, and time-management skills.
Strong written and verbal communication abilities.
High attention to detail and accuracy.
Ability to manage multiple priorities and work in a fast-paced environment.
Strong interpersonal and stakeholder management skills.
Proactive approach to problem-solving and anticipating executive requirements.
Professionalism, discretion, and the ability to handle confidential information.
Ability to work independently while coordinating effectively with different teams.