Receptionist & GA Officer

Role and Responsibilities

As a Receptionist & General Affairs Officer, you will responsible for the following activities:

• Welcome and support of partners, visitors, employees and external service providers;

• Coordination of all mail correspondence and couriers (registration, distribution, preparation packages, etc.)

• Register all the official documents that enters and leaves the Company and inform the beneficiary;

• Manage the temporary and visitors access cards;

• Check, prepare and attach the evidences and approve the invoices of the department;

• Performs the necessary arrangements and/or provide support events (catering, restaurant reservations, hotel and taxi reservations) for organizing various within the company;

• Manage office supplies stocks (stationery, kitchen, toilets etc);

• Maintain the office at the best condition;

• Support and coordinate with HR and IT departments for employees onboarding and exit process;

• Support other departments in organizing off-site activities (like workshops, conferences, meetings);

• Inform Finance department about unbilled expenses from last month;

• Contact the suppliers or building administration in case of any issues and follow-up until is solved;

• Manage and supervise the travel process for SSCE employees and/or provides support for travel arrangements (taxi/hotel reservations) for Samsung employees from other countries;

• Manage the mobile phones stock and monthly subscriptions;

• Provide support in administrative activities (eg.: settlements, reservations, etc.) to the higher management team;

• Implement all the requests from direct manager and higher management;

• Communicate and ensure that employees are complying with internal Policies and Procedures;

• Be the first point of contact in the organization;

• Support with any ad-hoc request related to office administration.

Skills and Qualifications

• University degree;

• Computer literacy (Microsoft package – Office, Edge etc)

• Minimum 1 year experience in an administrative role (like Administrative assistant/Receptionist);

• Excellent written and verbal communication skills, English advanced level;

• Attention to details and discretion when handling confidential information;

• Excellent time management skills and ability to multi-task and prioritize work;

• Responsible, proactive, willing to help others;

• Available to work from office, Monday to Friday, 09:00-18:00.

Samsung is a global leader in technology, opening new possibilities for people everywhere. In our center, you will be part of a dynamic team, in an international work environment.

Being one of the best in the industry comes with hard work, but we also make it rewarding through:

• Gym subscription, private medical care, daily fresh fruits and snacks in the office;

• Cultural card on your birthday for books, theatre, cinema, opera and similar;

• Quarterly team activities (e.g.: team dinners, team buildings, office events such as Halloween celebration, Christmas party etc.);

• Unlimited access to Samsung’s learning platform

• Access to in-class trainings and various events/ conferences;

• Subscription to Bookster library;

• 25 days of vacation per year;

• Referral bonuses for new hires recommended by you.

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