Senior Facilities Coordinator

Your responsibilities also include but are not limited to:

•            Responsible for handling incoming and outgoing calls including distribution of any messages.

•            Receive, inform and guide visitors including co-ordination with client employees.

•            Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team

•            Participate as a team member in responses to emergency situations for facilities matters

•            Directing first-line complaints regarding soft services to Facilities Management team

•            Assist FM to prepare monthly management reports.

•            Manage end-user expectations and requirements on daily catering, catering for event/special occasion, taxi/shuttle bus, stationary, meeting room…etc.

•            Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.

•            Provide assistance to users as and when required

•            You’ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services.

•            Manage the Front Office operations on Monday to Friday from 8:30 am to 6:00 pm

•            Managing the FOH and meeting rooms, always keeping them tidy, neat and professional looking

•            Repair & maintenance of office equipment

•            Oversee the daily operations and maintenance of the facility including kitchenware eg microwave, coffee machines, etc.

•            Maintenance of overall office infrastructure (carpets, flooring, plants, etc)

•            Maintenance of IT server & NOVAC

•            Maintenance of MEP equipment

•            Liaison with building management and other relevant vendors/service providers

•            Maintain vendor records and contracts renewals

•            Oversee emergency plans, fire drills, and safety audits

•            In case of absence, for example medical leave/sick leave/annual leave, Supplier shall provide a back up support.

•            Invoice tracking and monitoring

•            Prepare monthly report for expenses

•            Check the sound system, turn on the TV and projector

•            Check the printer, refill paper, and clean

•            Check stationery and refill stock as needed

•            Prepare stationery or other necessary stuff for events/workshop

Should have at least 4-5 Years of experience in a corporate environment, particularly in reception.
Experience in facilities, property management, hospitality or related field is ideal will go a long way.

Pleasant Disposition

Sound interpersonal skills /team player with client-facing capabilities.

Enthusiasm and willingness to learn/take responsibility

Good PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions & all aspects of Microsoft Office.

Good written & oral communication skills

Well – organized

A positive thinker and strong communicator

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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