Administration - PA-Administrative Assistant

St. Theresa of Avila Catholic Church   JOB DESCRIPTION   Position Title: Bilingual Administrative Assistant to the Pastor (full-time)   Qualifications and Expectations Required:  Practicing Catholic in good standing   Language Requirements: English fluency required; Spanish proficiency of B2 (Independent User) or higher on the Common European Framework of Reference for Languages (CEFR) required.   Preferred:  Experience working within parish, diocesan, or nonprofit settings   Experience in graphic design using Canva   Work experience and skills: 3-5 years of experience in administrative or office support. Proficiency in Google Docs and Microsoft Office. Strong organizational, communication, and interpersonal skills. Strong attention to detail and ability to manage multiple responsibilities effectively. Maintains consistent follow-through on communications and outstanding action items.   Work environment: Full-time parish office setting   Requires some evening and weekend availability This is an office position in a 2-story building. Ability to climb flights of stairs is required.   Key Responsibilities Assist the Pastor in all administrative tasks Work with the pastor on daily tasks Process letters and communications from the pastor’s office Maintain pastor’s files Help manage scheduling of pastoral requests Assist in editing and proofreading parish correspondence as needed. Coordinate Sacramental and Liturgical Celebrations Prepare clergy binders for all Masses Communicate with volunteer leads regarding liturgical minister needs Assist in training of liturgical ministers Coordinate the planning, scheduling, and preparation of parish funerals, weddings and other sacramental needs. Serve as a primary point of communication for families and couples throughout the preparation processes. Collaborate with the pastor, parish staff, and ministry leaders to ensure celebrations are properly organized and supported. Coordinate personnel, facilities, documentation, and other logistical needs associated with these celebrations. Other document drafting, editing, formatting and proofing as needed.