Executive Assistant (Contract Role)

Position Summary:

ParetoHealth is seeking a highly organized, proactive, and service-oriented contract Executive Assistant to provide administrative support to executives. The ideal candidate anticipates needs, handles changing priorities with discretion, and works collaboratively with the Executive Assistant team to provide consistent support. The role’s onsite schedule will align with the executives supported and the team’s coverage needs.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate internal and external meetings, including invitations, agendas, materials, and follow-up
• Arrange domestic and international travel, including itineraries and related logistics
• Prepare and submit expense reports and help track executive expenses
• Draft, proofread, and manage correspondence and other materials as needed
• Handle confidential information with professionalism and discretion
• Track action items and follow up with stakeholders to help keep priorities moving
• Coordinate meals and other logistics for executive meetings and events
• Serve as a point of contact for executives and their internal and external stakeholders
• Coordinate with the Executive Assistant team to ensure at least one EA is onsite each business day
• Plan onsite days around the schedules of the executives supported and the team’s coverage needs

Required Skills & Qualifications:

• 3+ years of experience providing executive or senior-level administrative support
• Experience managing complex calendars, meeting logistics, and travel arrangements
• Strong organizational and time-management skills, with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Sound judgment and discretion when handling confidential information
• A proactive, resourceful, detail-oriented approach
• Ability to work onsite 2–4 days per week in Philadelphia, including when the executives supported are onsite
• Ability to coordinate onsite coverage with the Executive Assistant team
• Proficiency in Microsoft Office and/or Google Workspace

The drive to learn, to improve, and to deliver outstanding value every day.

The ability to see the big picture and prepare to meet tomorrow’s needs.

The passion to produce at higher rates and to the highest standards.

A united community creating better health benefit solutions for all.

_Disclosures:

_{ParetoHealth is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.}

_{California Applicants:  See Pareto’s CCPA Notice of Collection for California Employees and Applicants for information about how Pareto Captive Services, LLC, Pareto Health, LLC, and Pareto Underwriting Partners, LLC, together with their respective subsidiaries (collectively, “Pareto”) collects and uses personal information submitted by employment applicants.}