Executive Administrative Assistant

The Executive Administrative Assistant will provide high-level, confidential administrative support to senior executive leadership, helping ensure the smooth and efficient operation of the Executive’s Office. This role requires exceptional organization, discretion, and communication skills, along with the ability to manage competing priorities in a fast-paced environment. You will serve as a key liaison between the executive and internal and external stakeholders, ensuring inquiries and escalations are handled professionally and promptly. Responsibilities include managing executive communications, coordinating schedules and travel, preparing reports and presentations, and maintaining sensitive records. You will also support departmental projects and meetings, helping teams stay informed, organized, and aligned. This is a full-time hybrid opportunity for an experienced administrative professional who can represent senior leadership with confidence and sound judgment.

• At least 4 years of high-level administrative experience, including a minimum of 2 years providing complex secretarial or executive support, or equivalent experience.

• Demonstrated experience supporting a Vice President or more senior executive for more than 50% of working time.

• Proven ability to represent senior leadership professionally when interacting with internal and external stakeholders.

• Typing speed of at least 30 words per minute.

• Demonstrated experience handling confidential, sensitive, and restricted information with discretion.

• Proficiency in spreadsheet, word processing, and presentation applications.

• Strong written and verbal communication skills, including proofreading and editing abilities.

• Solid business acumen and sound professional judgment.

• Excellent organizational skills and the ability to manage multiple priorities and meet tight deadlines.

• Flexibility and adaptability when responding to changing priorities and executive needs.

• Ability to understand and follow departmental and organizational policies and procedures.

• Strong interpersonal skills and the ability to build productive relationships across functional teams.

• For the hybrid work arrangement, a high level of engagement in virtual meetings is expected, including maintaining camera presence when needed to support communication and team alignment.