Executive Assistant

NOTE: People and Partners Group is currently hiring for various roles across industries. For more opportunities, visit www.peopleandpartnersgroup.com/jobs or send your CV to careers@peopleandpartnersgroup.com About People and Partners Group People & Partners Group (PPG) is a leading Pan-African executive search and strategic human capital partner, headquartered in Accra, Ghana. We excel in placing C-suite and senior leaders across Africa and beyond, with a 98% retention rate, 5-days TAT, 15-day completion timeline, access to 100K+ top talents, and 1-year+ free replacement guarantee. Our services include Executive Recruitment, Employer of Record (EOR) and HR Outsourcing, helping international organizations hire, pay, and manage talent compliantly across African markets without setting up local entities, alongside Payroll Management, Compensation Structuring, Performance Management, HR Audit, Salary Surveys, and Corporate Training. We serve multinationals and high-growth businesses, including Fortune 500 companies, across FMCG, Construction, Heavy Industry, Real Estate, Technology, Agriculture, Healthcare, and Manufacturing, expanding into key African markets, the UK, USA, and Middle East. Compliant with global best practices, we co-design agile frameworks to drive your success. Build Outstanding Teams with PPG. Join Africa's growth story. Job Overview We are seeking a highly organized, proactive Executive Assistant to provide high-level administrative, operational, and research support to the Managing Director, ensuring the smooth and efficient running of the MD's office. The role covers email and calendar management, travel and meeting coordination, and day-to-day support on both business and personal matters. This role goes beyond traditional administrative duties, incorporating research, analytical support, and structured coordination of business and strategic activities. Legal knowledge or experience, particularly in contract review and document analysis, is highly valued. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities in a fast-paced environment with exceptional communication skills, professionalism, and discretion. Key Responsibilities Executive & Administrative Support: Manage and respond to the MD's emails, ensuring timely and professional communication. Screen and prioritize incoming messages, flagging urgent matters and drafting responses where necessary. Coordinate schedules, manage the calendar, and organize appointments efficiently. Arrange meetings, prepare agendas, and record minutes as required. Support travel logistics, including booking flights and accommodation, and preparing detailed itineraries. Prepare reports, briefs, presentations, and other business documents, and handle document preparation and data entry. Handle sensitive and confidential information with a high level of discretion. Run personal errands and support personal matters when required. Research, Legal & Strategic Support: Conduct research on business, legal, and operational matters to support decision-making. Review documents, agreements, and contracts, flagging key risks or areas for attention. Provide support on strategic projects and special assignments. Communications & Stakeholder Liaison: Act as a liaison between the MD, internal teams, clients, and external stakeholders. Oversee the MD's social media accounts, including content creation and page management. General: Carry out additional administrative and organizational duties as assigned Requirements Bachelor's degree in Business Administration, Communications, Law, or a related field. At least 2 years of proven experience as a Personal Assistant, Executive Assistant, or similar role. Strong research and analytical skills. Strong content writing, editing, and proofreading skills. Excellent written and verbal communication skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools. Technologically savvy, with the ability to leverage digital tools efficiently. Ability to multitask and perform effectively under pressure in a dynamic environment. High level of professionalism, discretion, and confidentiality. Strong attention to detail and problem-solving skills. Flexible, adaptable, and responsive to changing priorities. Preferred Qualifications Legal background or exposure to legal and administrative work, including experience in document review or contract handling. Experience working in HR, recruitment, or a professional services environment. Knowledge of business etiquette and customer service best practices. Familiarity with project management tools.