Executive Office Administrator (EOA)

The Boeing Company’s Information Digital Technology & Security (IDT&S) organization is currently seeking an Executive Office Administrator (EOA) to join the team in Plano, TX; Arlington, VA; Auburn, WA; Berkeley, MO; Chicago, IL; El Segundo, CA; Everett, WA; Huntington Beach, CA; Huntsville, AL; Long Beach, CA; Mesa, AZ; North Charleston, SC; Oklahoma City, OK; Renton, WA; Ridley Park, PA; Seal Beach, CA; Seattle, WA; or Wichita, KS.

This role will support a Vice President and Program Manager for Boeing Defense, Space & Security (BDS) IDT&S and other executives and directors within the organization. 

The EOA will work in a fast paced and dynamic environment supporting calendar management, travel arrangements, expense reporting, logistical planning for internal and external events, and coordination with other senior executive offices across Boeing. The ideal candidate must have strong interpersonal, organizational, collaborative, and time management skills. The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to adjust priorities efficiently and effectively. 

• →Establishes and maintains effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• →Prioritizes and schedules senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work 
• →Plans and implements logistics for senior executive-level internal and external events 
• →Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement 
• →Processes and screens incoming and outgoing communications to ensure proper dissemination of information 
• →Communicates a wide variety of information with multiple audiences, both verbally and in writing, including developing executive level briefings 
• →Tracks and maintains information relevant to organizational operations and schedules 
• →Tracks and maintains designated conference room schedules for availability and efficient use of resources 
• →Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies 
• →Provides guidance to less experienced employees 

• 10+ years of experience with Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
• 5+ years of experience as an Office Administrator supporting an Executive Leader
• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 5+ years of experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones
• 5+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements
• Ability and willingness to travel domestically and internationally up to 15% of the time

• Bachelor’s degree or higher 
• 5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges 
• 5+ years of experience in a role which required strong interpersonal and communication skills 
• Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution 
• Experience using collaboration tools (e.g., Microsoft Teams) 
• Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly 
• Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication 

Successful candidates for this job must satisfy the Company’s Conflict of Interest (COI) assessment process.

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

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