Training Administrative Coordinator

Position Summary: Under the direction of the Workforce Development Manager, the Training Coordinator supports the planning, administration, execution, and continuous improvement of site Workforce Development programs. The role develops learning plans, coordinates training and qualifications, administers the Learning Management System (LMS), maintains accurate records, supports curriculum and assessments, and assists with department budget and resource tracking. The successful candidate must be able to learn unfamiliar systems quickly, manage interconnected work, solve problems, and apply Microsoft 365 tools beyond basic end-user functions. The position works with Area Trainers, subject matter experts, supervisors, Human Resources, HSE, employees, and other site functions to execute established Workforce Development priorities.   Duties and Responsibilities: Develop and maintain individual and group learning plans aligned with qualification requirements, business needs, and employee-development priorities. Administer the LMS, including course development, assignments, completion tracking, reporting, and routine troubleshooting. Coordinate site training schedules, computer-based and instructor-led training, qualification activities, annual assessments, refresher training, and remediation. Monitor progress against learning and qualification plans; identify overdue requirements, scheduling conflicts, documentation issues, and barriers to completion. Maintain accurate training records, qualification documentation, assessment results, certificates, schedules, and supporting records; review completed documentation for accuracy and completeness. Under the direction of the Workforce Development Manager, assist with the development and improvement of curricula, qualification programs, presentations, procedures, assessments, answer keys, and other training materials. Work with Area Trainers and subject matter experts to convert technical information into clear learning objectives, training content, and competency-based assessments. Prepare training status reports, communications, procedures, presentations, and management information as required. Maintain Workforce Development trackers, templates, reports, and workflows across the LMS and Microsoft 365 tools, including Excel, SharePoint, Outlook, Teams, Word, and PowerPoint. Identify duplicate work, data-quality issues, disconnected processes, and practical opportunities to improve accuracy, visibility, and efficiency. Assist with approved digital process improvements and workflow automation; test changes and maintain process documentation so solutions can be supported and sustained. Under the direction of the Workforce Development Manager, assist with department budget administration by tracking planned and actual expenditures, purchase requests, quotes, training materials, external training, technology, and other costs; prepare supporting reports and identify potential variances. Assist with annual department planning, action tracking, training-needs analysis, resource forecasting, meetings, events, communications, and follow-up activities. Serve as a point of coordination for routine Workforce Development activities while escalating policy, priority, resource, budget-approval, and strategic decisions to the Workforce Development Manager.   Basic Qualifications: High school diploma or equivalent required. Associate degree or higher in a related field preferred. Two years of experience in, or demonstrated equivalent competency, Workforce Development, administrative systems, or another complex environment; three years preferred. Experience coordinating training, records, schedules, projects, or business processes involving multiple stakeholders. Demonstrated proficiency in Microsoft 365/Suite applications, with the ability to learn and use unfamiliar systems beyond basic data-entry functions. Experience with an LMS, SharePoint, document-management system, HR information system, or comparable business platform preferred.   Skills and Additional Qualifications: Strong learning agility, organization, analytical thinking, problem-solving, written communication, technical writing, presentation, and interpersonal skills. Ability to manage multiple priorities, dependencies, deadlines, and record locations while maintaining accuracy and appropriate follow-up. Above-average Microsoft 365 capability, particularly in Excel, Word, PowerPoint, Outlook, Teams, and SharePoint, or demonstrated capability to quickly progress beyond basic usage. Preferred digital skills include Excel tables and formulas, data validation, PivotTables, Power Query, SharePoint Lists, Power Automate, VBA, Office Scripts, reporting dashboards, or comparable tools. Experience with every tool is not required when the candidate demonstrates strong technical aptitude and learning agility. Ability to work independently within established direction, research routine issues, recognize downstream impacts, and know when management coordination or approval is required. Working knowledge of Process Safety Management, ISO 9001 Quality Management, OSHA requirements, adult-learning principles, competency-based learning, qualification programs, or industrial training practices preferred. Ability to appropriately use approved AI-enabled productivity tools, such as Microsoft Copilot, to support drafting, analysis, content development, troubleshooting, and process documentation.   The base salary range for this role is $68,400 to $83,600 annually.