7mo ago

USD 800–1,100 per month

Executive Virtual Assistant (CRM, Lead Management & Administrative Support – Legal Industry)

South AfricaRemoteMarketing/SEO/Full-Timelead

Legal & ComplianceOtherAdministrative & OfficeVirtual AssistantExecutive Virtual AssistantAdministration & Office Support

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Quick Summary

Overview

Position Overview We are seeking a highly proactive Executive Virtual Assistant to support a growing U.S.-based law practice specializing in Business Law and Immigration Law.

Technical Tools

Legal & ComplianceOtherAdministrative & OfficeVirtual AssistantExecutive Virtual AssistantAdministration & Office Support

Position Overview

We are seeking a highly proactive Executive Virtual Assistant to support a growing U.S.-based law practice specializing in Business Law and Immigration Law.

The firm advises companies, investors, healthcare organizations, and individuals on corporate legal matters and employment-based immigration pathways. The role will support the attorney with lead management, CRM updates, administrative coordination, and operational support to ensure client inquiries and business development opportunities are handled efficiently.

The ideal candidate is resourceful, proactive, and solution-oriented. Rather than simply executing instructions, this person should be able to anticipate needs, organize workflows, and suggest improvements that help the firm operate more efficiently.

Key Responsibilities

Manage incoming leads from marketing channels

Track all inquiries within the CRM (GoHighLevel)

Ensure leads are properly categorized and updated

Collect initial information from prospective clients regarding:

Type of legal matter

Immigration or business services required

Schedule consultations between the attorney and prospective clients

Maintain accurate CRM records and lead history

Track consultation outcomes and update lead status accordingly

Follow up with prospective clients through:

Text

Phone (when needed)

Maintain structured follow-up timelines for leads

Confirm appointments and ensure clients have required information before consultations

Track whether leads convert into clients and update CRM accordingly

Manage meeting scheduling and calendar coordination

Organize client-related communications and reminders

Maintain internal notes regarding pending tasks or client follow-ups

Support administrative organization of the practice

Review incoming emails and identify messages requiring attention

Flag emails that require responses or follow-up

Maintain notes or reminders regarding email tasks

Help the attorney stay organized by surfacing priority communications

(The role does not necessarily require replying to emails directly but may evolve depending on workflow.)

Assist with mass email campaigns

Set up bulk email messages using provided content

Support the setup of automated email communications within the CRM

Utilize AI tools where helpful to generate simple email drafts or templates

(This role does not require advanced marketing or social media management.)

Preferred experience with:

GoHighLevel (CRM) – highly preferred

Microsoft Office Suite

Excel

Word

PDF document management

Nice to have:

CRM management experience

Email automation tools

AI tools for drafting communications

We are looking for someone who is:

Highly proactive and self-driven

Organized and detail-oriented

Comfortable managing leads and business inquiries

Able to track multiple follow-ups and maintain structured workflows

Resourceful and capable of identifying opportunities to improve processes

Professional and confident communicating with potential clients

Able to work independently with minimal supervision

The client is specifically seeking someone who can think critically, use common sense, and proactively identify ways to support the business beyond basic task execution.

The law practice focuses on two primary areas:

Business Law

Corporate legal advisory

Commercial transactions

Strategic legal guidance for companies across industries

Immigration Law

Employment-based visas

Investment immigration pathways

Physician and healthcare immigration programs

Work visas and permanent residency applications

The assistant will primarily support client intake, lead management, and administrative coordination related to these services.

This role is intended to be long-term and may expand as the firm continues to grow. Over time, the assistant may take on additional responsibilities as processes become more streamlined.

Full-Time

Preferred schedule:

9:00 AM – 6:00 PM ESTor

9:30 AM – 5:30 PM EST

Location & Eligibility

Where is the job

South Africa

Remote within one country

Who can apply

Listed under

South Africa

About this job

Pay per year: ≈ $9,600–$13,200 a year; 41% below the $19,200 median for Virtual Assistant jobs on Jobera (54 salaries).
Who can apply: South Africa
Posted: 224 days ago
Employer: has 132 open jobs on Jobera in 6 countries.