Executive Assistant

To ensure an efficient and fair review process, we utilize artificial intelligence tools to assist in the initial screening and assessment of applicants for this role.

• Manage complex calendars and schedules for two C-Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements
• Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate
• Prepare briefing materials, internal communications, decks, and documentation as needed
• Support with expense reports, contact management, procurement, and contract routing
• Coordinate executive involvement in internal meetings, company-wide initiatives, and external engagements
• Exercise sound judgment, discretion, and confidentiality at all times
• Offer occasional personal assistance when required
• Proactively identify opportunities to streamline administrative processes and tools

• Coordinate internal events, meetings, and in-office activities that contribute to a vibrant team culture
• Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems
• Greet employees and guests, ensuring a polished and professional in-office experience

• 3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment
• Outstanding verbal and written communication skills in English and French
• High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed
• Ability to anticipate needs and take initiative with minimal direction
• Strong organizational skills, attention to detail, and ability to juggle multiple priorities
• Proven professionalism, discretion, and confidence handling sensitive and confidential information
• Tech-savviness: Google Suite, conferencing systems, Zoom Rooms, procurement, etc.
• A positive, service-oriented, and collaborative attitude
• Availability to work on-site 4 days/week to support both executives and the office
  
  

Taking care of others also means taking care of our team! Depending on your role and employment status, you could have access to the following benefits:

• Access to the Dialogue app and virtual mental health support for you and your family
• Fully funded insurance, a health spending account, dental coverage, and fitness reimbursement
• 4 weeks vacation, 9 wellness days, and 1 volunteer day
• Work abroad up to 4 weeks/year
• Incentive plans, referral bonuses & RRSP matching
• Learning via Coursera, external training budget & mentorship
• Optional parental leave top-up