Executive Assistant I (Supplies & Logistics Department)

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Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Carry out procurement and material management activities in accordance with the established guidelines and plans; To perform procurement functions including product sourcing, purchase requisition,

Requirements Summary

University Graduates with experience; OR F.5 / S.

Technical Tools

Executive AssistantAdministration & Office Support

Application Deadline : 9 November 2026

Date of Issue : 26 October 2026

Vacancy Notification Circular No. KCC2610043

Executive Assistant I (Supplies & Logistics Department)

Rank	:	Executive Assistant I
Department/Hospital	:	Supplies & Logistics Department, Kwong Wah Hospital
Pay	:	HK$24,675 - HK$29,195 per month
		Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Carry out procurement and material management activities in accordance with the established guidelines and plans;
To perform procurement functions including product sourcing, purchase requisition, drafting of specification, co-ordination with relevant stakeholders in procurement processes for services and products including but not limited to general equipment, medical equipment, general consumables and medical consumables. ;
To provide executive and clerical support to managers in preparing procurement plan, fund bidding proposals, project management and budget monitoring;
To plan, design and implement commissioning projects related to supplies and logistics services under supervision.
To coordinate meetings with end users, contractors and project consultants if necessary.
To coordinate with users and cluster procurement in consolidating various kinds of returns;
To collect and analyze procurement and material management related data for management report;
To perform general administration duties of the unit, such as filing and record keeping;
To discharge materials / store management functions and asset management duties, subject to operational need;
To perform any other duties as assigned by supervisors.

Entry Requirements:

University Graduates with experience; OR
F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience.

Preferred Attributes / Exposure:

Working experience in the purchasing, procurement, supply chain or logistics Management.
Post-Secondary qualification in purchasing, procurement, supply chain or logistics management.
Familiar with the latest PMMM and the use of HA Systems such as ERP System, ICS, EAM, MEP, etc.
Familiar with the use of MS Word, Excel, Access and database manipulation
Good command of both spoken and written English and Chinese.
Good communication and interpersonal skills, self-motivated, pleasant and mature personality.
Good time management in meeting tight schedule and work under pressure.

Remarks: