Senior Administrative Assistant

The Senior Administrative Assistant will provide high-level administrative support to senior leaders across Business Development, Alliance Management, and Human Resources. This role is essential to ensuring smooth daily operations, effective coordination, and strong collaboration across multiple functions and time zones. The successful candidate will manage complex schedules, travel arrangements, expenses, meetings, and confidential information. Working closely with senior executives and administrative colleagues, they will help streamline processes and maintain efficient communication across teams. The position also involves supporting strategic partnerships and HR activities in a dynamic, international life sciences environment. This is an opportunity for an experienced administrative professional to make a meaningful contribution to organizational effectiveness while supporting innovative scientific initiatives.

The ideal candidate will be a highly organized and proactive administrative professional with extensive experience supporting senior leadership in a fast-paced, complex, and international environment. The following qualifications and competencies are expected:

• High school diploma or equivalent, with at least six years of progressively responsible administrative experience or comparable professional experience.

• Substantial experience independently supporting senior leaders in complex, fast-paced, and cross-functional environments.

• Strong expertise in calendar management, meeting coordination, travel planning, itinerary preparation, and expense reporting.

• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint.

• Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at different organizational levels.

• Strong organizational and prioritization skills, with the ability to manage competing requests and deadlines.

• High level of discretion, professionalism, sound judgment, and attention to detail when handling sensitive information.

• Ability to work independently while maintaining effective collaboration across teams, departments, and international time zones.

• Proactive and adaptable approach, with the ability to anticipate needs and resolve administrative challenges efficiently.

Preferred Qualifications:

• Bachelor's degree.

• Previous experience in Human Resources or external partnership management.

• Experience using the Concur travel and expense management system.

• Background in the life sciences industry or experience working in an international organization.