Executive Assistant - 19247

Position : Executive Assistant

Work Hours (Client) : Monday to Friday - 9am-5pm U.S. Central Time (Texas business hours)

Pay Range : $ 1,000 to $ 1,300 / month(varies based on skill set and experience level)

Location of Search : Fully Remote (U.S. Central Time required)

Company/Client Overview:

About us:

We are a Texas-based logistics company specializing in efficient, reliable transportation and supply chain solutions. Our services support businesses across multiple industries, ensuring goods are moved seamlessly, deadlines are met, and operations run smoothly. We operate in a fast-paced, execution-driven environment where responsiveness, organization, and attention to detail are critical.

Duties and Responsibilities:

We are seeking a highly organized and proactive Executive Assistant to support the Founder/CEO in both administrative and operational capacities. This role goes beyond traditional calendar management — you will act as a strategic partner, helping manage priorities, streamline workflows, and support day-to-day logistics operations.

Key Responsibilities:

Executive Support & Calendar Management

• Manage and optimize the CEO’s calendar, scheduling meetings and appointments
• Coordinate across internal teams, clients, and external partners
• Ensure efficient use of executive time and proactive scheduling
• Prepare agendas and ensure readiness for key meetings

Communication & Inbox Management

• Manage and organize executive email inbox
• Draft, review, and send communications on behalf of leadership
• Ensure timely responses and follow-ups
• Act as a professional point of contact for internal and external stakeholders

Operations & Logistics Coordination

• Assist with coordination of shipments, schedules, and operational workflows
• Support communication between drivers, vendors, and internal teams
• Track tasks, timelines, and deliverables related to logistics operations
• Help ensure deadlines and service expectations are consistently met

Administrative & Data Management

• Maintain accurate records, reports, and documentation
• Assist with data entry, tracking, and reporting (shipments, invoices, etc.)
• Organize and manage files across systems and platforms
• Support invoicing and basic financial tracking tasks

Task & Priority Management

• Track ongoing priorities and ensure tasks are completed on time
• Assist in organizing daily, weekly, and long-term initiatives
• Identify bottlenecks and proactively resolve issues
• Help streamline processes to improve efficiency

General Executive & Team Support

• Provide ongoing administrative support across the business
• Assist with special projects and ad hoc tasks
• Support internal coordination between departments
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Minimum Qualifications:

Language requirement: Excellent written and verbal English communication skills.

Education: Bachelors Degree is advantageous

• 2-4 years of experience as an Executive Assistant or in a similar role
• Must have experience in logistics, transportation, or supply chain industries
•  Familiarity with CRM or task management tools (e.g., Asana, Trello) required
• Experience supporting senior leadership in fast-paced environments
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Ability to manage multiple priorities with minimal supervision
• Strong problem-solving skills and proactive mindset
• Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace (Docs, Sheets, Drive, Calendar)
• Comfortable learning new systems quickly