Virtual Assistant - 20914

Position : Virtual Assistant ​​​​​​​

Work Hours (Client) : Monday–Friday, Full-time, 9am-5pm CST (2-3 month part time ramp up period)

Pay Range : $ 1,000 - $ 1,400 / month (varies based on skill set and experience level)

Location of Search : Latin America

Work Location : Remote

Company Overview:

Our client is a commercial real estate development and capital advisory firm involved in complex development projects and transactions across the United States.

The team works with brokers, buyers, engineers, attorneys, vendors, government offices, and other stakeholders throughout the development and transaction lifecycle. They are looking for a highly organized Virtual Assistant who can provide hands-on deal execution and administrative support while keeping projects, documentation, and communication moving forward.

Role Overview:

The Virtual Assistant will provide direct administrative and deal execution support to senior leadership and the broader development team. This is not a traditional generalist VA position. The role requires someone who can manage detailed records, verify information, track transaction requirements, follow up persistently with outside parties, and maintain organization across active commercial real estate projects. The ideal candidate is exceptionally detail-oriented, resourceful, persistent, and comfortable working with structured processes and verification checklists.

Duties and Responsibilities:

• Deal Execution & Transaction Support: Support active projects from an administrative standpoint, maintain visibility into open items/deadlines, track deal stages, follow up with stakeholders, and maintain organized records.
• Contact Research & Verification: Research and verify contact information (names, emails, phones) using independent sources, identify decision-makers, and maintain up-to-date records.
• Public Records & Real Estate Research: Locate/organize property records (deeds, easements, liens, etc.), conduct entity lookups, and follow established research procedures.
• Document Review & Verification: Cross-check documents for consistency, verify figures/property info, distinguish agreements from drafts, and flag discrepancies.
• Email Management & Follow-Up: Monitor active threads, track outstanding deliverables, draft follow-up emails, and maintain organized communication records.
• Phone & External Communication: Make professional outbound calls to U.S.-based businesses/government offices, document outcomes, and communicate clearly.
• Deal Tracker & Project Management: Maintain team deal trackers (e.g., Monday.com), update status/deadlines, and follow up proactively.
• Financial & Spreadsheet Support: Update pro formas/budgets in Excel/Google Sheets, cross-check calculations, and flag discrepancies.
• Calendar & Meeting Coordination: Manage calendars, schedule meetings (CST), attach materials, take notes, and track action items.
• Data Rooms & Marketing Materials: Maintain digital data rooms, ensure version control, and assist with site packages/flyers.
• AI & Administrative Support: Use AI tools for efficiency and support general paperwork while verifying AI output.

Minimum Qualifications:

Language requirement: Fluent professional English, both written and spoken

Experience: 2+ years of experience supporting complex projects, transactions, operations, executive teams, or similar environments.

• Commercial real estate or development experience highly preferred
• Advanced organizational and administrative skills.
• Strong proficiency with Microsoft Excel, Google Sheets, and Google Workspace.
• Exceptional attention to detail and ability to follow verification checklists precisely.
• Strong document management and version-control habits.
• Persistent follow-up style and ability to manage multiple priorities.
• Comfortable working with spreadsheets, budgets, records, and detailed documentation.
• Resourceful and comfortable learning unfamiliar systems and terminology.
• Full availability during U.S. Central Time (CST) business hours.