Administrative Assistant II

Department:

Institute of Marine and Environmental Technology

Position Overview:

The Administrative Assistant II in the Institute of Marine and Environmental Technology (IMET) Executive Director’s office provides comprehensive support across key leadership and departmental functions. This role is crucial for maintaining operational efficiency, organizing departmental assets, managing internal and external communications, and supporting our graduate student body. The ideal candidate thrives in a fast-paced environment, has exceptional attention to detail, and can manage diverse responsibilities simultaneously.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $22.41 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full-time roles. Tuition remission is also available. 

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Provide high-level administrative support, including complex calendar management, scheduling meetings, and arranging travel for multiple directors.
• Process expense reports and manage departmental purchasing as required.

• Take the lead in organizing and structuring departmental files (both physical and digital) to create an efficient, logical, and sustainable filing system.
• Develop and implement organizational protocols for shared resources and departmental documentation. 

• Manage all aspects of meeting and seminar support, including:
  • Coordinating and scheduling meetings across various stakeholders.
  • Handling meeting logistics, ensuring room setup and technology (A/V) preparation.
  • Attending meetings, taking detailed notes, and distributing minutes in a timely manner.
  • As needed: Coordinating departmental catering with vendors for larger/formal meetings, or preparing coffee and setting out pre-purchased snacks for smaller/informal meetings.

• Manage IMET General Communications, including drafting, editing, and distributing internal announcements, memos, and external correspondence.
• Regularly update and maintain the departmental website, ensuring all information is current, accurate, and reflects the institution's strategic goals.

Required Minimum Qualifications:

 

• High School Diploma or GED
• Three years experience providing administrative support

Note: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

 

Preferred Qualifications: 

• Bachelor’s degree in business administration or a related field.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: November 27, 2026 Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Pay Range 09 (minimum: $22.41 per hour / maximum: $29.68 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-time Type: Regular FLSA Status: Nonexempt  Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Nov 13 2026 09:00 Eastern Standard Time
Applications close: Nov 27 2026

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