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Field Office Manager

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Office ManagerAdministration & Office Support

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Quick Summary

Overview

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Key Responsibilities

Field Office Operations Manage daily operations of the field office, ensuring a professional, organized, and compliant work environment. Coordinate office setup, supplies, equipment, and technology needs for project personnel.

Requirements Summary

High school diploma or equivalent required; associate or bachelor's degree preferred. Experience 3+ years of experience in field office administration, payroll, or project support within construction, energy, or industrial environments.

Technical Tools

excelms-office

WHC LLC (A Surerus Murphy Company) (WHC), is seeking to recruit a Field Office Manager. The Field Office Manager is responsible for overseeing the administrative, payroll, and operational support functions of a project field office. This role serves as the primary administrative liaison between the field team and corporate departments, ensuring compliance with company policies, timely processing of payroll and documentation, and smooth day-to-day office operations. The Field Office Manager plays a critical role in supporting project execution by enabling field leadership to focus on construction and operational priorities.

Responsibilities

~2 min read

Field Office Operations

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Manage daily operations of the field office, ensuring a professional, organized, and compliant work environment.

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Coordinate office setup, supplies, equipment, and technology needs for project personnel.

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Maintain accurate and organized project records, files, and documentation.

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Publishing and submitting weekly equipment report.

Payroll & Timekeeping

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Collect, review, and submit employee timesheets in accordance with WHC Energy Services payroll deadlines and policies.

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Verify hours worked, per diem, travel time, and job coding accuracy.

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Serve as the primary point of contact for payroll-related questions from field employees.

HR & Employee Support

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Assist with onboarding and offboarding of field personnel, including new hire paperwork, badge access, and orientation coordination.

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Support compliance with company policies related to attendance, leave, and employee documentation.

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Act as a liaison between field employees and corporate HR for benefits, employee relations, and policy questions.

Compliance & Reporting

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Ensure compliance with WHC Energy Services policies, client requirements, and applicable labor regulations.

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Track and maintain required documentation such as certifications, training records, and site access requirements.

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Prepare and submit routine administrative and payroll reports as required.

Communication & Coordination

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Serve as a key communication link between the project team, corporate payroll, HR, accounting, and operations.

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Support project leadership with administrative needs, scheduling coordination, and document preparation.

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Assist with audits, inspections, and client requests related to administrative or payroll records.

Note: In addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the company.

Requirements

~1 min read

Qualifications

High school diploma or equivalent required; associate or bachelor's degree preferred.

Experience

3+ years of experience in field office administration, payroll, or project support within construction, energy, or industrial environments.

Experience supporting large-scale construction, pipeline, power, or industrial projects.

Skills and Knowledge

Strong knowledge of payroll processes, timekeeping systems, and administrative procedures.

Proficiency in Microsoft Office (Excel, Word, Outlook).

Bilingual (English/Spanish) a plus.

Familiarity with COINS, Vista, or similar construction payroll systems.

This position is field based and often works within remote project locations. Travel and/or living in temporary accommodation is required.

The Field Office Manager reports to the Project Controls Coordinator.

WHC Energy Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, gender identity, or any other characteristic protected by law.

We thank all applicants in advance. Only those selected for an interview will be contacted.

Department: Commercial/Project Controls
This is a project based position

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