Associate Administrative Assistant - Hybrid, Nashville TN

GECPEP Faculty Excellence Team A Lead

The Associate Administrative Assistant responsibilities include, but are not limited to: preparing and submitting expense reimbursements; coordinating meetings; processing miscellaneous payments; maintaining and updating iLab records; placing orders through Workday; assisting with event planning, travel arrangements, and visiting speaker coordination; distributing mail; managing conference room reservations and calendars; and performing other administrative duties as assigned.

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Preferred Skills & Experience

• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Calendar management and meeting coordination experience
• Event planning and logistics coordination skills
• Travel arrangement and expense reimbursement experience
• Customer service and interpersonal skills
• Ability to work independently and collaboratively in a team environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience managing confidential and sensitive information
• Strong problem-solving and administrative support capabilities

Delivering Excellent Services : Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality : Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation :Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

Less than 1 year

Education:

High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.