ADMINISTRATIVE SPECIALIST III

Introduction

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.\r\n�\r\nMDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.\r\n\r\n\r\nPLEASE FILL OUT THE APPLICATION COMPLETELY. \r\n\r\nTo learn more about MDE�Click Here.\r\n\r\n\r\n\r\n�\r\n\r\n

GRADE

STD0012

LOCATION OF POSITION

MDE - Land and Materials Administration�\r\nLead Prevention Protection Program, Surveillance�\r\n1800 Washington Blvd.�\r\nBaltimore, MD 21230\r\n

Main Purpose of Job

The position supports the Rental Registration unit by providing\r\ncompliance assistance to the regulated community, entering data, and processing\r\nregistration transactions. The role includes daily communication with the\r\npublic through phone or email. The incumbent must interpret Maryland statutes\r\nand regulations to evaluate compliance with the law. The incumbent may also\r\nprovide administrative support to the Lead Health Surveillance Unit. The\r\nsurveillance component of this position includes evaluation of medical lab\r\nreports for blood lead reference levels and notifying families and property\r\nowners of health risks. The incumbent may coordinate with health care workers\r\nand inspectors to refer patients for environmental investigations and case\r\nmanagement.\r\n

POSITION DUTIES

Case Coordination and Data Management:\r\n\r\nCoordinates with healthcare workers and inspectors to refer patients for\r\nenvironmental investigations and case management. Reviews medical lab reports\r\nin accordance with COMAR 26.02.01.02 and collaborates with laboratories to\r\nensure data completeness and accuracy. Updates the Maryland Lead Registry daily\r\nand assists/trains local healthcare providers on system navigation.\r\n\r\nRegistration Record Auditing and Analysis:\r\n\r\nUpdates the Maryland Lead Rental Registry daily and processes external\r\ncorrespondence for stakeholders. Monitors the registration and compliance\r\nstatus of property owners and rental units. Updates the OLRR system with\r\ncurrent ownership, inspection certificates, and payment information.\r\n\r\nMedical Record Auditing and Reporting:\r\n\r\nReviews medical records for accuracy and completeness per COMAR 26.02.01.02.\r\nGenerates daily reports on patient information and blood lead levels, conducts\r\nfrequent data audits, and coordinates with IT regarding registry system updates\r\nand maintenance.\r\n\r\nOutreach and Training:\r\n\r\nProvides educational materials and notifications to patients and their\r\nfamilies, arranging interpreters when needed. Trains stakeholders on accessing\r\nand using the Maryland Lead Registry.\r\n\r\nOther Duties:\r\n\r\nManages administrative responsibilities, responds promptly to heavy metal\r\nexposure events, coordinates with public health agencies, and provides public\r\nresources regarding lead exposure.\r\n\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.�\r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\n\r\nIt is preferred that the selected candidate has the following:�\r\n\r\n\r\n\r\n A bachelor's degree from an accredited college or\r\n university.\r\n\r\n\r\n Experience using software suites, such as Microsoft Word, Excel, PowerPoint;\r\n Google Docs, Sheets, Slides; and Adobe PDF management software. Including\r\n experience using these programs for data analysis, document creation, and\r\n presenting information to diverse audiences.\r\n\r\n\r\n Experience interpreting, applying, or explaining laws, regulations, policies,\r\n or procedures in support of an environmental or public health regulatory\r\n program; including reviewing documentation, ensuring compliance, or responding\r\n to compliance inquiries.\r\n\r\n\r\n Experience handling sensitive information such as private\r\n health data, customer banking information, or other personally identifiable\r\n information. Including experience transmitting this information using secure\r\n methods and interpreting it to make decisions on compliance or eligibility for\r\n services.�\r\n\r\n\r\n\r\n\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. \r\n

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.\r\n\r\n\r\nApplication must be completed.� Do not leave work experience section blank.��Do not cut and paste resume or answer see resume. All supplemental questions must be answered thoroughly. Incomplete or one-word answers, such as 'yes, ' will result in no credit for those responses.\r\n\r\n\r\nShould you possess a bachelor's/master’s degree from a college or university outside of the United States, you must have your educational credentials evaluated by an approved education review service.� This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. at 302-737-8715 or World Education Services Inc. at 1-800-932-3897 or 202-331-2925.\r\n\r\n\r\nYou must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.�\r\n

BENEFITS

The State of Maryland offers a generous benefits package that includes:\r\nFlexible work schedules and telework opportunities for many positions\r\nFree mass transit in Baltimore & Annapolis\r\nGenerous paid leave that increases with years of service\r\nPaid holidays\r\nHealth coverage with low out-of-pocket costs\r\nEmployee & employer contributory pension plan�\r\n\r\n\r\nClick on the link below for more information.\r\nSTATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

It is highly preferred that you apply online. If you are unable to apply online, you may submit the State paper application and supplemental questionnaire (by the closing date) to Olivia.Sterrett@maryland.gov or mail to:\r\n�\r\nMaryland Department of the Environment\r\nOHR - Recruitment and Examination Division\r\n1800 Washington Blvd.\r\nBaltimore MD 21230\r\n\r\n\r\nResumes are not accepted in lieu of completing the application.�\r\n\r\n\r\nFor questions regarding this recruitment, please contact Olivia Sterrett at 410-537-3105. If you have difficulties submitting your online application, please contact the Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.\r\n\r\n\r\nWe thank our Veterans for their service to our country.� People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.� MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.\r\n