Executive Assistant

Job title/position: Executive Assistant

Function and Business Unit: Infrastructure – Business Support

Description of the role and purpose of the job:

Providing and prioritising operational and administrative support to the firm’s leadership enabling them to focus on core business objectives.

Key responsibilities:

Understand and enable Firm Strategy

·       Understand strategy at Firm, Function and Service line level

·       Understand how role aligns with strategy and how execution of role enables strategy

·       Understand the broader firm structure and service offering

Operational and Business Support

·       Manage Business Unit leadership diaries and correspondence

·       Manage Leadership travel arrangements in accordance with KPMG Policy

·       Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences

·       Completing and submitting partner time sheets / expenses (Oracle)

·       Providing general support to Business Leadership

·       Assist with general BU Administration

·       Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required

·       Understand and contribute towards the financial management goals of the business

Quality and Risk Management & Compliance

·       Comply with KPMG Risk Management and other Policies and Procedures

·       Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

·       Understand internal and external stakeholders

·       Deliver role requirements with a client centric approach

Communication

·       Demonstrate high quality and timeous verbal and written communication - review of documents for grammar corrections, where required

Internal and public trust

·       Building internal and external trust

Personal Development

·       Keep abreast with recent developments and best practice in respective field

Skills and attributes required for the role:

Skills and qualifications:

●    Matric

●    Secretarial diploma or similar qualification would be an advantage

●    Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle

●    Strong communication and writing skills

●    Good analytical skills and ability learn the usage of new technologies as and when required

●    Fast and accurate typing

Personal attributes:

●    Extremely high level of confidentially and integrity

●    Excellent client focus

●    Able to use own initiative

●    Good time management ability

●    Ability to function well in high pressure environment and high sense of urgency

●    Exceptional telephone manners

●    Ability to multitask, proactive and efficient

●    Ability to work in a team

●    Ability to meet deadlines

●    Strong communication, writing and interpersonal skills

●    Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

●    Matric

●    Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle

●    Communication and writing skills