Administrative Assistant

Lead with Purpose. Empower with Compassion. Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services three years in a row!

• Provide high-level administrative support to the senior leadership team and their directors.
• Prepare correspondence, reports, presentations, agendas, meeting materials, and other documentation.
• Maintain confidential and sensitive information with the highest level of discretion and professionalism.
• Ensure smooth and efficient front desk operations by serving as the primary point of contact for visitors and callers, coordinating reception activities, and maintaining visitor logs.
• Coordinate travel, expense reporting, and other administrative functions as needed.

• Plan and coordinate senior leadership team meetings, conferences, special events, and other organizational activities, managing all related logistics and communications.
• Coordinate senior leadership team priorities by tracking strategic initiatives, monitoring progress on key action items, identifying barriers, and facilitating follow-up with organizational leaders.
• Provide project coordination and administrative support for senior leadership team priorities, special projects, and organizational initiatives as assigned by executive team members and their directors.

• Foster effective communication and collaboration among senior leadership, community partners, external stakeholders, and staff.
• Handle highly confidential, sensitive, and proprietary information with exceptional discretion and sound judgement.
• Serve as a trusted resource to the senior leadership team, facilitating resolution of issues affecting priorities and organizational operations.
• Performs other related duties and special projects as assigned.
• Work is performed primarily in a professional office environment with occasional local and regional travel.

We’re looking for someone who brings the experience, skills, and commitment needed to succeed in this role.

• Associate’s degree required; Bachelor’s degree preferred. Equivalent combination of education and experience may be considered.
• 12-15 years of progressively higher-level administrative experience; minimum of 10 years of experience supporting senior leadership teams.
• Advanced proficiency with Microsoft Office 365 applications, (Outlook, Word, Excel, PowerPoint and Teams) and Zoom.
• Demonstrates a proactive and results-oriented approach to work, with the ability to anticipate needs, manage competing priorities, and execute responsibilities with a high degree of accuracy and attention to detail.
• Demonstrates professionalism and strong interpersonal skills, ability to remain objective, exercise sound judgment, and maintain focus on ESPH goals and priorities in a dynamic work environment.
• Proven ability to build effective working relationships with executives, employees and external stakeholders.
• Valid unrestricted North Carolina driver’s license, reliable transportation, and current auto insurance.

Easterseals PORT Health helps people with disabilities, mental health and/or substance use challenges, their families, and our employees embrace their potential, access opportunities, build resilience and thrive. Purpose, dedication, and empathy drive our in-person and telehealth service delivery.

Our 2,800-member team provides more than 10.2 million hours of meaningful support to 40,200 children, adults, and families in 11,000 home, facility, and community locations across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self, and Learning and Growing.

Applicants of all abilities are encouraged to apply! Need assistance with the application process or an accommodation? Contact recruiter@eastersealsPORT.com.