palazzohospitality~1mo ago

Administrative Assistant/Personal Assistant – (International Convention Center – Pre-Opening)

Eswatini·Eswatinientry

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Be part of something extraordinary at the Palazzo Ezulwini International Convention Center, Eswatini’s premier venue for world-class events and conferences!

Key Responsibilities

Manage executive calendars, appointments, and meetings. Handle confidential correspondence, reports, and documentation. Assist in travel arrangements, scheduling, and event coordination. Maintain organized records and filing systems.

Technical Tools

excelms-office

Be part of something extraordinary at the Palazzo Ezulwini International Convention Center, Eswatini’s premier venue for world-class events and conferences! This architectural masterpiece features a majestic central dome, a two-level theater for 1,800 guests, VIP reception rooms, and versatile event spaces. The luxury 5-star hotel will follow a year after, enhancing the venue’s prestige. Join us in redefining hospitality and event experiences in Eswatini — exciting career opportunities await!

What We Offer

~1 min read

✓Be part of an iconic development set to redefine Eswatini’s business and event landscape.

✓Lead a world-class team in delivering exceptional experiences.

✓Work in a dynamic, growth-focused environment with opportunities for professional advancement.

The Administrative Assistant (Personal Assistant) will provide high-level administrative and secretarial support to senior executives, ensuring seamless daily operations.

Responsibilities

~1 min read

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Manage executive calendars, appointments, and meetings.
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Handle confidential correspondence, reports, and documentation.
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Assist in travel arrangements, scheduling, and event coordination.
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Maintain organized records and filing systems.
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Support daily office operations and administrative functions.
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Prepare presentations, reports, and meeting agendas for executives.
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Act as a liaison between senior management and internal/external stakeholders.
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Conduct research and compile data to support decision-making processes.
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Ensure efficient document management and office organization.

Requirements

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Diploma or degree in Business Administration, or a related field.
3+ years of experience in executive support roles, preferably in a corporate or hospitality environment.
Strong communication, organizational, and multitasking skills, with the ability to handle complex schedules and priorities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
Discretion and ability to handle confidential information with professionalism.
Strong problem-solving skills and ability to work under pressure.
Attention to detail, accuracy, and efficiency in administrative tasks.
Ability to take initiative, work independently, and anticipate executive needs.
Experience in handling international communication and correspondence.